I believe a transcriptionist is a journalist’s/writer’s/physician’s/educator’s/student’s best friend. We are able to transcribe your audio and provide you with quality documents, and in doing so, save you time and money.
Thee are some tips that you can keep in mind, as someone who has the need for audio transcription, that can make it easier for the transcriptionist to provide better service to you. Some have been mentioned here in a previous post – http://wp.me/pLEiA-6B
Here are a few more that some of my team would like to share. These tips, I am sure, are echoed throughout the transcription community.
There are a lot of times that researching things like, spelling of people’s names, cities, special drugs like cancer research drugs, technology terms, sometimes even acronyms can be tricky.
What is interesting is some people will go out of their way to say a word, and then spell a word like Apple Sauce, but names like Anna Koolakokaloma are just said, usually real fast and not spelt – except graciously they will say Anna with two ‘n’s.
If the audio is not the best, or the person speaking is difficult to understand due to background noise, cell phones being used, ESL, etcetera, it can take even longer for the research to be done and we all know “time is money,” both to the client and the transcriptionist.
So, please help us produce the most efficient, accurate, and professional report for you by providing as much information as you can regarding the interview or project being transcribed, even a website that we can reference for information can sometimes be helpful.
We pride ourselves with our research skills, but there are times that having that information beforehand can save us both time and money.
If there is more than one speaker being interviewed, having them say their names when they start talking is so helpful. You’d be amazed at how most people sound alike on a recording.
Chances are if the person you are interviewing is sitting across the room and you are sitting with the recorder it will be impossible to hear them. Move it by them or have them speak louder. Consider sitting still if you are using speakerphone with the recorder sitting next to it. When using speakerphone, noise on your end cuts out what the person being interviewed is saying. So instead of hearing them, I’m hearing the papers being moved, you walking around, etcetera. I even had one where the interviewer was taking notes with paper and pencil and the writing was louder than the person.
Naming your audio file is one thing that can help you in the future. I have had clients send files that are automatically named by the device they are using to record and save the audio. When they send the file to me, I will usually put the interviewee’s name in the file name going back to the client, but if unknown, we simply use the audio file name as a report name – so the client can match up report to audio file. Occasionally a client will ask me ‘do you have the interview I did for John Smith?’ Unfortunately they do not supply names of interviewees and do not name the file in such a way that it is easily searchable. (Probably why they are asking me if I have it). So, it is important to name your file with something that is pertinent to you – or to give me the information so I can name the report accordingly. This absolutely saves the client time when they are searching for their audio and their work in the future.
Of course there are times that difficult files or the arena of the interview cannot be controlled. CLK Transcription prides themselves in being able to handle even the most difficult of files. There is no extra charge for difficult files, for multiple speakers. We consider them just regular routine work for us because we deal with so many great journalists.
We understand that the profession you are in is demanding, and we work hard to meet your needs. Contact us today to find out how we might save you time and money – even with the most difficult of audios. www.clktranscription.com